Creating and Editing Events

This page will focus on editing events in your WordPress admin area. However, you can also create public pages on your actual website for users to submit and manage events and locations either by installing BuddyPress or selecting submission pages within Events > Settings > Pages > Other Pages.

Creating An Event

Events can be created by clicking on the Events > Add Event link in the admin menu. Alternatively, you can also click on the add new button on the events list in the admin area.

The minimum information required for an event is a name, start date and location. You are also required to add a time, although a default 12AM is already inserted.

Managing/Editing Events

The events admin page is where you can view all of the events in the system. Bear in mind that the default view is FUTURE events, meaning that some events might be ‘missing’ if they are past events. You can view past or all events by selecting the right scope in the filter pulldown above the events table. From this page you can also go to the events booking page, delete and duplicate events.

Editing an event is just like adding an event. You can edit an event by finding it in the events list page in your admin area (click on the Events menu item) and clicking on the event title.

Recurring Events

Recurring events are events that occur more than once in regular intervals. Recurring events are useful if you want to create many single-day events using the same information once.

Recurring events are enabled by default, but you can activate/deactivate this feature within your Events > Settings  > General > General Options settings area.

Recurring events are handled in a separate area to normal events, which can be found in Events > Recurring Events of your admin menu. You can add recurring events by clicking the Add Recurring Event button on this page. Editing recurring events is much the same as a normal event, however, you will see extended options for recurrence patterns when choosing event dates and times.

There are a few important differences between single and recurring events. Here’s a list of them:

  • When a recurring event is created, the start and end dates become the starting and ending dates where an event can occur, according to the recurrence options used.
  • Each recurrence is treated as a separate event.
  • If a person makes a booking at a recurring event, they are booked for the specific day, not the whole recurring set (more options on the way).
  • If you attempt to edit a single recurrence of an event, only that event will be modified.
  • You can detach an event from a set of recurrences by clicking the ‘detach’ link when editing an event or viewing the admin events list.
  • If you reschedule a recurring event, all information pertaining to attached recurrences (e.g. bookings, etc.) is deleted and recreated as a new event.
  • Deleting a Recurring Event will delete attached recurrences.

To reschedule an event, you can either click on the reschedule link from a single event editing page, or also click on the reschedule link next to a recurrence within the admin events list.

To edit a single recurrence, click on the event name itself, like when editing a normal single event.